Advocacy & Outreach SIG Meeting - December 15, 2022

Contributing Advocacy and Outreach
1

Attending: Kris Stern, Jean-Marc Meessen, Mark Waite, Kevin Martens, Bruno Verachten

Agenda:

  • Action item:
    • SCaLE 20X - AT has secured a booth for Jenkins. (March 2023)
      • Mark made 3 speaking proposals
      • CFP has closed
      • Jenkins project a regular part of that event
    • JMM will send an invitation to past participants to the upcoming webinar
    • Kris will get in touch with Yiming
    • Mark Waite will send invitations to Dheeraj and others
    • Herve Le Meur? Pull requests to jenkins-infra and jenkinsci GitHub orgs to place the notice on the top page of each org
    • Monitor the mailing lists and Twitter over the weekend
  • GSoC 2023
    • How to Prep Submission for Applicants webinar is next Tuesday - Dec 20, 2022 @ 4PM UTC. Dialin via Zoom Launch Meeting - Zoom
      • Orientation for interested students
      • General preparation session for community involvement
    • Promoting the meetup today and Monday?
      • Tweet?
      • LinkedIn post?
      • Invite past participants to attend the webinar
        • Hrushikesh, Yiming, Vihaan, Dheeraj, etc.
    • Need more project ideas (8 to this day)
      • Many entry-level ideas, not high skills requirements
      • Medium-complexity projects of interest, need more
      • Final deadline for ideas is not until the close of project submissions (March 2023)
    • Need more mentors
      • Tweet sent yesterday. Any feedback?
      • Specific email messages to invite more mentors
      • Coaching contributors as they prepare their proposal
      • CDF ambassadors may offer some recruiting
      • Past experience indicates that direct, personal invitations with an existing project idea are most likely to bring more mentors
      • More focused requests directed at individuals
  • December Newsletter will include a recap of the past 11 months
    • We’ll target the beginning of January
    • AT reached out to CDF and Design Open Source Design for newsletter headline artwork contribution
      • No response yet on the request
    • MW and Kevin Martens are working on the recap content
    • We still need to provide Dec SIGs update
      • Each of the SIG leaders submits their part to the newsletter
      • Google Doc is used as the draft
  • JFrog Maintenance blog post regarding downtime on Sunday
  • Events:
    • (Jenkins) FOSDEM Feb 4-5, 2023 stand (table) has been approved by the organizer. According to the organizer they only accepted half of the stand applications for 2023 given this is the first in-person event since COVID…we got lucky!! They hope to go back to pre-COVID stand numbers in 2024.
    • SCALE 20X Jenkins booth has been approved by the organizer
  • AT & JMM & MW attended the CDF Outreach committee reboot meeting yesterday.
    • They shared an updated vision/mission, and roadmap. AT will include the slide deck here upon receipt.
    • Well attended by a wide range of projects
      • Smaller projects interested in our GSoC experience
      • Later meetings, more to come
    • cdCon: May 8-9 in Vancouver, Canada
      • AT signed up to be on their program committee
    • Smaller events in Europe and Asia also being considered and prepared
      • September in Bilbao
      • Later in Japan
    • CDF sent a brief communication re: the need for Jenkins GSoC mentors to 51 Ambassadors. At this time we are waiting for volunteers to step up. More to come in the coming weeks.
      • CDF Ambassadors are a wider-ranging group, not just Jenkins

Reminder: there’s no meeting on Dec 29, 2022 Happy holidays!