# Governance Meeting - September 5, 2022

**URL:** <https://community.jenkins.io/t/governance-meeting-september-5-2022/3642>\
**Category:** Community\
**Tags:** meeting, governance\
**Created:** [September 5, 2022, 6:03pm UTC](https://community.jenkins.io/t/governance-meeting-september-5-2022/3642 "2022-09-05T18:03:31Z")\
**Posts on this page:** 1\
**Page:** 1

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**Author:** ![MarkEWaite](https://dub1.discourse-cdn.com/flex013/user_avatar/community.jenkins.io/markewaite/32/20_2.png) [@MarkEWaite](https://community.jenkins.io/u/MarkEWaite)\
**Post date:** [September 5, 2022, 6:03pm UTC](https://community.jenkins.io/t/governance-meeting-september-5-2022/3642/1 "2022-09-05T18:03:31Z")

</div>

2022-09-05T16:00:00Z

[![](https://europe1.discourse-cdn.com/flex013/uploads/jenkins/original/2X/5/5f0f4f71b683767fa8f2bf3aea79d7444bcb3f57.jpeg "Jenkins Governance Meeting September 5, 2022") ](https://www.youtube.com/watch?v=Ud8GWW3QAZE)

**Participants:** Basil Crow, Bruno Verachten, Mark Waite, Gavin Mogan

**Agenda:**

- News
  - LTS 2.361.1 release September 7, 2022
    - Requires Java 11 or Java 17, no more Java 8 support
    - Kris Stern is the release lead, [release checklist](https://github.com/jenkins-infra/release/issues/275) is open
    - CDF blog post requested by Fatih, Mark coordinate with Kevin Martens and others

  - Action items
    - Mark Waite to find and finish Linux Foundation transfers from GSoC 2021
      - Kara de la Marck and Alyssa Tong have made progress on the transfers
        - Additional funds now visible on [CrowdFunding site](https://crowdfunding.lfx.linuxfoundation.org/projects/jenkins)

    - Mark Waite to use [community.jenkins.io](http://community.jenkins.io) for the Jenkins Docs SIG mailing list
      - Announce the change and make the existing list read-only
      - Gavin investigated importing a mailing list, export is easy, import requires that we ask for help from the Discourse, complicated set of steps
        - Not worth the effort

    - Mark Waite to create blog post summary of the Contributor Summit at cdCon
      - Sep Contributor Summit at DevOps World
      - Drop the action item

    - Mark Waite request full access to the CDF Zoom account for Jenkins
      - Gavin suggested including a private google group in the CDF mailing list
        - [Gavin “halkeye” Mogan](mailto:halkeye@gmail.com) make the group
        - Mark ask Michelle to add that group to the mailing list

      - 2fa token updates to that list
      - Alternately add each person to the CDF mailing list
        - Michelle Martineau (CDF) is the one to decide

- Plugin adoption process clarifications - Gavin Mogan
  - Board should review changes to plugin adoption process - [PR-5417](https://github.com/jenkins-infra/jenkins.io/pull/5417) - merged
  - Allow for 0 maintainers of a plugin to be considered adoptable - [PR-5416](https://github.com/jenkins-infra/jenkins.io/pull/5416) - merged
  - Still needs GitHub access codified
    - See old thread - [Codify Github Access](https://community.jenkins.io/t/codify-github-access/799)
    - Plugin adoption still requires bot commands to keep the GitHub access correct
    - Still not enough automation on the process
    - Removals from RPU do not also remove GitHub access
      - Retain GitHub write access without publishing plugin releases
      - Long term sync GitHub permissions from RPU (discussion needed)
        - Need mapping from [jenkins.io](http://jenkins.io) users to GitHub users
        - Proposal and discussion to continue
        - Healthy to eventually remove write access with script (later step)

- Upcoming elections
  - December for completion
  - Gavin and Ewelina up for re-election
  - Who is going to run them?
    - Usually rely on the infrastructure officer to run the election
      - Damien Duportal (voting, etc. from Discourse as before)

    - Announcements, vetting candidates, etc. is a governing board responsibility
      - Entire board vets candidates
      - Any board member could send the announcements
      - Can reuse email templates and content from previous years

  - Timeline
    - September announce and gather candidates and their statements
    - October finalize candidates
    - November voting
    - New board members and officers effective early December

  - [mark.earl.waite@gmail.com](mailto:mark.earl.waite@gmail.com) to bring the topic to Jenkins infra officer for discussion and plan
    - Tomorrow’s infra meeting

  - Prefer to use the same process as last year
    - Register to vote at [community.jenkins.io](http://community.jenkins.io)
      - Organize list of candidates

    - Voting through the Condorcet system at Cornell University
      - If hosting is needed outside the University, Gavin has access to resources

- CDF topics
  - CDF blog post coming on Wednesday for Jenkins 2.361.1, written by Kevin Martens
  - JFrog working with Jenkins infra team to reduce data transfer for our repository server
    - Plugin installs are not part of the artifact repository

  - Thanks to the Linux Foundation for the Jira server hosting
    - Only 3 outages in 8+ months, thanks very much

- [Jenkins.io](http://Jenkins.io) website improvements
  - Pipeline steps reference improvements from Google Summer of Code
  - Look and feel improvements from Jan Faracik
    - Needs more review, but looks good

  - Encourage more reviews by placing a post on the developer list and the user list
    - Mark invite reviews from others
    - Contributors looking to help with layout reviews - welcome them to this one

- Forums and community topics
  - Contributor Summit is coming Sep 27 in Orlando, FL, USA
    - [https://groups.google.com/g/jenkinsci-dev/c/3rfME7iSrwg](https://groups.google.com/g/jenkinsci-dev/c/3rfME7iSrwg)

  - GitHub project actions from Google Summer of Code
    - Needs more discussion, just arrived a few hours ago
    - [https://groups.google.com/g/jenkinsci-dev/c/KQ46z\_q1l4U](https://groups.google.com/g/jenkinsci-dev/c/KQ46z_q1l4U)

  - Forum questions continue to ebb and flow
  - Slack blogpost on their Jenkins deployment and how they accelerated with it
    - See Advocacy and Outreach SIG
    - [https://twitter.com/jenkinsci/status/1565720956097658880](https://twitter.com/jenkinsci/status/1565720956097658880)

  - Merging and retiring old plugins that have replacements
    - Continue discussions on the mailing list - [https://groups.google.com/g/jenkinsci-dev/c/TJNMhjn2Bfg](https://groups.google.com/g/jenkinsci-dev/c/TJNMhjn2Bfg)
    - Contributor was interested in pursuing it further, few months in the future
      - Need to propose possible solutions and discuss them

    - Many examples of things that are near end of life but need work to reach end of life
      - Blue Ocean docker images
      - Docker images on low-usage base images (arch linux, …)

  - Gavin has found a way to merge gitter, matrix, and IRC into a single room
    - Have a Jenkins infra matrix channel that is linked to all three locations
    - Had a thread months ago proposing a merge of chat channels
    - Alex proposing merge of the releases IRC next